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RFQ and quote automation

Your win rate is capped by your quoting capacity.

Vivarium reads inbound RFQs, specs and drawings, scores them for fit, and turns the ones worth pursuing into quote-ready packages. Your team bids on more of the right work, and quotes while the buyer is still deciding.

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Every RFQ, scored before it reaches estimating

The Vivarium RFQ queue. A table of inbound requests shows the time received, the opportunity, whether it arrived by email, customer portal or attachment, a pursue or decline verdict, a confidence score and a value. Below it, requirements extracted from the specification are listed field by field, with one flagged as an open question, alongside a fit assessment scored against the manufacturer's own capabilities.

How Vivarium works

Four steps between an RFQ landing in an inbox and a quote going out.

  • 01

    Capture every RFQ that comes in.

    Pull RFQs out of email, customer portals and attachments into one queue, so nothing sits unopened in an inbox.

  • 02

    Read the specs and the drawings.

    Extract scope, tolerances, materials, certifications and delivery terms from documents that were never built to be machine read.

  • 03

    Score fit before you spend estimating hours.

    Match each RFQ against your capabilities, your capacity and your margin history, then flag what is worth pursuing and what to decline.

  • 04

    Return a quote-ready package.

    Hand estimating a structured brief with requirements, risks and open questions already surfaced, so they price instead of hunt.

Bring clarity to bid decisions

  • Assess fit before committing estimating hours.
  • Spend less time on bids you were never going to win.
  • Make the go or no-go call in minutes, not days.
A scoring view for a sheet metal enclosure, marked pursue with 94 percent confidence. A capability match breakdown scores process, material, tolerances, certifications and capacity against the manufacturer's own profile. Alongside it, the margin band sits within target, seven of nine similar jobs were won, and the estimated value is shown. A recommendation line concludes that nothing in the specification falls outside what the shop already runs.

Start estimating with better inputs

  • Requirements pulled out and structured before pricing starts.
  • Risks and open questions surfaced up front, not mid-quote.
  • Far less manual reading of specifications and drawings.
An estimating brief, marked ready to price. Each extracted field shows its value and the page of the specification or drawing it was taken from: material, finish, general tolerance, certifications, quantity and delivery. Surface treatment is flagged in red as not specified, and a strip below notes one open question to raise with the buyer rather than guess.

See it on your own RFQs.

Bring a recent RFQ package and we will walk through what Vivarium pulls out of it.

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